For HVAC contractors
Your dispatcher shouldn't spend half the day on scheduling email.
Quote requests, service scheduling, maintenance reminders, warranty questions — AI handles the repetitive 80% of your dispatch inbox so your team can focus on jobs, not logistics. Client data stays on hardware in your office, not on someone else's server.
No slides. No contract until you've seen it work.
The HVAC dispatch inbox runs on repetition. That's fixable.
Quote requests piling up while your crew is on a job
"Can you come out Wednesday?" is a simple message. But on a busy summer day in Georgia, that message is buried under 40 others. By the time your dispatcher gets to it, the homeowner has already called three competitors. First reply gets the job — and right now, that's not you.
Scheduling back-and-forths that eat your dispatcher's morning
"What times are available?" "Do you service my area?" "Can you come between 10 and 12?" Every one of these is a human typing the same reply they typed yesterday. In peak season, your dispatcher sends 60–80 of these messages a day. That's two full hours on logistics that should take twenty minutes.
Maintenance reminders and follow-ups that never get sent
You know Mrs. Hernandez's unit is due for a spring tune-up. You know the Wilsons haven't had their filters changed since October. You know these follow-ups convert to real jobs. But no one has time to send them manually — so they don't get sent, and the revenue walks out the door.
What happens when we install it.
- 01
Week 1: We sit with your dispatcher for two hours.
We go through a real week of dispatch email together — quote requests, scheduling threads, warranty questions, maintenance follow-ups. We learn how your business communicates with customers so the AI writes in your voice, not generic corporate-speak.
- 02
Week 2: We install your automation.
AI drafts a reply to every incoming customer email. Your dispatcher approves each one for the first week — nothing goes out without review. We install everything on hardware in your office so customer data never leaves your building.
- 03
Week 3+: It runs. We add what's next.
Most HVAC clients add automated maintenance-reminder sequences within 90 days — spring tune-up campaigns, filter-change follow-ups, annual service contract renewals. You never pay for a feature before it's working.
On-premise deployment
Customer data stays in your office.
We install the AI on a dedicated Mac mini in your shop or office. Your customer emails are processed on hardware you own, not on a cloud server. The system reads your inbox, drafts replies, and logs everything locally. Nothing is sent to a third-party AI service. Your customer data stays where it belongs.
What “working” looks like.
3 hrs
per day recovered from dispatching and scheduling email — average HVAC client
2 weeks
from first meeting to live automation. No platform to learn.
$300–$1,500/mo
month-to-month. No contract until you've seen it work.
Case study — Summer 2026
“Our first HVAC case study launches this summer. Be the contractor it's written about — book a demo and we'll set you up at 50% off setup.”
HVAC contractor · Georgia · pilot client · results Q3 2026
We serve Georgia SMBs — in person.
We're based in Atlanta. We drive to your office. We sit with your team. No Zoom-only installs.
Not looking for email automation?
W&S also automates voice & phone, billing, scheduling, lead generation, and more. Tell us what you need and we'll build it.
Start here →Stop losing jobs to whoever replies first.
15 minutes. Live demo built around HVAC dispatch email patterns. No slides, no pitch deck.
$300–$1,500/mo · month-to-month · cancel anytime